Secure & Intelligent
Vendor Registration
An end-to-end digital registration and verification platform, approved by Vendor and Finance teams, to ensure secure onboarding to your supply network.
Finance Approval
Sanction CheckedVendor Registration
Reviewing DocsGlobal Maritime Ltd.
Vendor ApplicationIntegrated Process Management
Operational and financial reviews are conducted collaboratively according to the authorization matrix to ensure the quality and legal security of applications.
Vendor Management
- View and review vendor applications in detail through the system.
- Edit application information and update documents prior to approval.
- Request revisions from the vendor in case of missing information.
- Forward qualified and verified applications to the Finance team.
Finance Team
- Verify the financial, tax, and bank information declared by the vendor.
- Perform Sanction checks to prevent the onboarding of high-risk companies.
- Evaluate and approve the submitted payment terms.
- Provide final finance approval to trigger the vendor creation process.
From Application to Activation
A transparent and auditable vendor qualification workflow.
Registration Form
The vendor applies to the system by completing the registration form (via URL or website), which includes company details, contact information, operational regions, and certificates.
Vendor Team Checks
The Vendor team reviews the record. Revisions are requested for missing documents via 'Mail Sent For Information', or the application is rejected if unqualified.
Finance Team Checks
The Legal Entity Name, tax number, and payment terms are verified, and Sanction checks are performed for risk assessment.
Vendor Activated
Applications that pass finance approval are created in the Dynamics system (Vendor Creation), and the VRM record is activated.
Digital Control Mechanism
Advanced VRM modules that increase operational speed and traceability.
Audit Log
For a transparent audit process, all actions on the application are recorded by the system. Vendor Management and Finance teams can instantly view the modification date, the user who performed the action, the old value, the new value, and the transaction type based on the Status Model.
Search and Filtering
Users can quickly access relevant records by applying smart filters across applications based on Company Name, Country, Category, Application Date, and current Status.
Status Notifications
When an application status changes (e.g., Submitted, Revision Requested, Under Finance Review, Approved, Rejected), the system sends automated email notifications to the relevant users.